Demand-led innovation in security

Expected Outcome:

Project results are expected to contribute to some or all of the following expected outcomes:

• A community of EU civil security practitioners with common user/functional needs for innovative technology solutions is identified, supported by an industrial base, in particular SMEs and Startups, to access the public procurement market and scale up their business;
• Procurers facilitated the commercialisation of the innovative solutions developed by their successful suppliers by providing them with first customer references for the validation and first pilot deployment;
• Tested and validated capacity of EU technology and industrial base to develop and produce technology prototypes that meet the diverse needs of the EU user community, regardless of their gender, age and ability;
• Improved delineation of the EU market (including demand and supply) for innovative civil security systems that can articulate alternative options for uptake in function of different industrialisation needs, commercialisation needs, acquisition needs, deployment needs and additional funding needs (beyond R&I funding).

Scope:

As past experience shows that pre-commercial procurement opens up the procurement market for startups and enables the public sector to address societal challenges more effectively, public procurers should make more strategic use of PCP. Applicants are invited to submit proposals for PCP action to acquire Research and Development (R&D) services and innovative civil security technology solutions.

Proposals should demonstrate interest from a broader community of potential buyers, beyond the direct beneficiaries, who share similar needs and are open to jointly adopting the solutions developed, provided they are proven mature and operationally viable. The proposals are expected to include an analysis of the state of the art and market landscape, aligning research activities with identified needs and presenting a range of technical alternatives to address the challenge. Furthermore, to stimulate dialogue with the supply side, public procurers are required to organise proposals that should demonstrate sustainability of the action beyond the life of the project.

The proposals should build on the outcomes of CSA projects funded under previous Horizon Europe work programmes aimed at creating Stronger grounds for pre-commercial procurement of innovative security technologies. The proposals should provide clear evidence to justify and de-risk the PCP action, demonstrating that the identified challenge is significant and necessitates a PCP action to mature certain technologies and compare alternatives. It should be shown that a consolidated group of practitioners and procurers with shared needs and requirements is committed to the PCP process, enabling informed decisions on future joint procurement of innovative solutions. Activities covered should include cooperation with policymakers to reinforce the national policy frameworks and mobilise substantial additional national budgets for PCP and innovation procurement in general beyond the scope of the project. The tender process to be followed is described in Annex H.

Proposals should demonstrate commitment to exploiting project results beyond its conclusion, ensuring engagement with stakeholders and implementation of strategies for future uptake. Applicants should also clarify measures to ensure compliance with the principles of the EU Directive on public procurement, particularly those related to PCP. The required open market consultations should be completed in at least three EU Member States. Prior consultations conducted under previous CSA projects should be used, provided they ensured procurement viability and remain relevant to the current state of the art.

Involvement of procurement decision makers is recommendable to ensure that end solution(s) are adopted by public buyers, increasing the societal impact of the related research activities. Therefore, procurers should declare in the proposal their interest to pursue deployment of solutions resulting from the PCP in case the PCP delivers successful solutions and indicate whether they will:

• Procure successful solution(s) as part of the PCP.
• Launch a separate follow-up procurement after the PCP to buy such type of solutions.
• Adopt successful solutions without the need to procure them (e.g. in case of open-source solutions).
• Foresee financial or regulatory incentives for others to adopt successful solutions (e.g. in case the final end-users of the solutions are not the procurers but for example citizens).

In these four cases, the procurers can implement the project as a fast-track PCP^[1]. In the first case, the procurers should foresee the budget in the proposal to purchase at least one solution during the PCP. In the second case, the procurers should include in the proposal a deliverable that prepares the follow-up procurement to purchase such type of solution(s) after the PCP. In the first and third case, the procurers should foresee sufficient time during the project to deploy and validate that the solutions function well after installation. In the fourth case, the procurers can use financial support to third parties to provide financial incentives to final end-users that are not part of the consortium (e.g. citizens) to adopt the solutions, including costly hardware components, with a maximum budget of EUR 100.000.

Applicants should propose an implementation of the project that includes:

• A minimal preparation stage dedicated to finalising the tendering documents package for a PCP call for tenders based on the technical input, and to define clear verification and validation procedures, methods and tools for the evaluation of the prototypes to be developed throughout the PCP phases.
• Moreover, to ensure the sustainability and uptake of the developed solutions, proposals should outline clear plans for post-PCP activities. As outlined in the general annexes of the Horizon Europe Work Programme 2026-2027, the topic allows public buyers to use the fast-track PCP option (e.g. 2 instead of 3 phases) when they commit to buying or deploying the resulting solutions after the PCP. However, if such a commitment is not yet in place at the proposal stage, the call expects proposers to include a deliverable outlining concrete activities to prepare the ground for follow-up deployment or procurement after the PCP.
• Launching the call for tenders for research and development services. The call for tenders should envisage a competitive development composed of different phases that would lead to at least 2 prototypes from 2 different providers to be validated in real operational environment at the end of the PCP cycle;
• Conducting the competitive development of the prototypes following the PCP principles including a design phase, an integration and technical verification phase and a validation in real operational environment phase. In evaluating the proposals and the results of the PCP phases, the applicants should consider technical merit, feasibility and commercial potential of proposed research efforts.
• Consolidating the results of the evaluation of the developed prototypes, extracting conclusions and recommendations from the validation process, and defining a strategy for a potential uptake of solutions inspired in the PCP outcomes, including a complete technical specification of the envisaged solutions and standardisation needs and/or proposals. This strategy should consider joint-cross border procurement schemes and exploit synergies with other EU and national non-research funds.

Applicants are expected to maximise the visibility of the project outcomes to the wide community of potential EU public buyers. Liaison with other civil security communities beyond those addressed by the project is encouraged in order to assess the possible reuse and extensibility of the identified solutions to different domains.

Finally, proposals are expected to address all applicable considerations expressed in the Introduction of the Strengthened Security Research and Innovation Destination.

Technology Readiness Level - Technology readiness level expected from completed projects

[1] See General Annex H of the Horizon Europe Work Programme.